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Submitting Resume And Cover Letter Via Email

Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File, New, Message.

You can either type your cover letter directly into the email message, copy and paste from a word processing document or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

If you're writing an email cover letter, review these formatting tips before you send it.

Also, be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

When I was on my way home yesterday, I was listening to a radio interview between the presenter and the hiring professional looking at placing students for intern positions.

Her tips for helping to position a candidate's resume in front of her via email are pretty simple and straight forward, however, I realised not all potential job seekers do this. So I thought I would do a quick post just to remind job seekers of some basic tips when emailing their resume - this applies to both students/new graduates and seasoned professionals.

  1. Make sure your email address is appropriate
    For example, if your email address is hotchic@hotmail.com and you use this on your application, it isn't going to leave a good impression. This particular hiring professional advised 'candidates with email addresses like these are automatically disqualified from the pool of potential candidates, as they have already highlighted an unprofessional trait.' So if your email address is unprofessional, set up a more appropriate email address and use that on your application. If it's an email address that you don't use regularly, make sure you have your emails forwarded to an email box that you do open every day. The last thing you want is finding out that you missed out on an opportunity because you didn't read your email.

  2. Save your resume document with an appropriate name
    Many job seekers have their resume saved as 'Resume'. Now this may seem OK to you as you only have one on file, however, a hiring professional can receive 100's of resumes for a position and if they are all marked 'Resume', when it comes to shortlisting candidates, how are they going to remember your resume without saving the document as another name? When you save your resume, use your name. For example 'Jacob Taylor Resume' and 'Jacob Taylor Cover Letter'. The hiring professional advised 'candidates that save their resume as 'Resume' aren't shortlisted, as I don't have the time to individually rename and save every document. I'm looking for a proactive candidate that can demonstrate to me they are a thinker.'

  3. Make sure you put the position title (and position number if there is one) in the subject line.
    If a position has being advertised, then the hiring professional is going to receive quite a number of emails during that week. Therefore, they will be searching for emails that have the position title in the subject line. If you neglect to add the position title in the subject line, then more than likely you will be taking yourself out of contention for the role. The hiring professional advised 'If a candidate hasn't put the position title in the subject line, then unfortunately I won't open the email, as my search will be based on the position title. More than likely I will eventually open the email, however, in most instances the application date has closed on the position. Also, in some instances, I am recruiting for numerous roles, so I need to group accordingly. If there is nothing in the subject line indicating the position, then it won't be grouped.'.

  4. Add a brief introduction in the body of the email.
    One of the pet peeves for this hiring professional was receiving emails that attached the resume and cover letter as requested, however, the body of the email was blank. She considered this as a lack of courtesy and professionalism, with the job applicant immediately disqualified from the pool of candidates. I think most of us can be guilty of this when sending emails to friends and family, however, when you're applying for a position and/or working in the business world, you always want to make a good impression. This starts with common courtesies, especially when you consider that the hiring professional will more than likely either be around the same age as your parents or older. In this instance, the hiring professional advised 'The body of the email doesn't need to be long, just a couple of lines stating that you're attaching your resume and cover letter for the advertised position. I'm looking for student interns who are able to demonstrate not only their understanding of professionalism but also general courtesy.'

If you would like Jennifer Rushton, Triple Certified, Multi-Award Winning Certified Master Resume Writer and Personal Branding Strategist (CMRW, CARW, CEIC, CWPP) to help you in developing a professional resume and cover letter, then please contact us at info@keraijen.com.au or visit www.keraijen.com.au

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