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Cover Letter With Reference Name For Indian

Schengen Visa Application Cover Letter – Samples for Tourist, Medical and Business Visa Applications

A Schengen Visa Cover Letter is the letter, which the visa applicant writes for the embassy where the visa application documents will be submitted.

A Schengen visa cover letter contains:

  • The purpose of your travel to the Schengen member state or states
  • Proof of how you will fund your trip (own funds or sponsor)
  • If you have a sponsor – explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip
  • An overview of your itinerary, which also explains why you chose to apply at the specific Embassy
  • If you cannot submit any of the required documents, write about the reasons why you cannot submit and explain alternative documents that you may have submitted
  • Your intent to return to your home country – you can also write a separate letter of intent to explain your rootedness to your home country

It is important to write a cover letter as a way of communication with the embassy officer that will/is going to process your visa application.

Especially, now that a lot of the Embassies use the VFS services to collect documents and deliver the applicant’s passport, you have no chances given to speak to the visa officers and explain your details. As the visa officers make their decisions based on the documents you provide, it is highly recommended to write a cover letter that would do the explaining for you.

Therefore, write a compelling cover letter even though it is not to be found on the list of required documents!

Make sure your cover letter is written according to your travel purpose, such as: Business, Health, Visit, etc.

Cover Letter Sample for a Tourist Visa Application

Find a personal template or sample of a tourist visa cover letter with details below:

April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY
No. 6/50G Shanti Path,
Chanakyapuri, New Delhi 110021
India

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

  1.  Visa application form, duly dated and signed with attached passport-size pictures
  2. Passport, showing my travel experience
  3. Travel Insurance, coverage of €30,000
  4. E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]
  5. Hotel reservations for our holidays in the Netherlands and France
  6. Employment and leave certificates showing approved leaves as well as the date I am expected to return to work
  7. ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

  • Enclosed copies of medical records about your condition
  • Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

  • June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761
  • June 7, 2017 – Sightseeing in Germany
  • June 10, 2014 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel
  • June 11, 2017 – Sightseeing in the Netherlands
  • June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur
  • June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve
  • June 17, 2017 – Chateau de Versailles
  • June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France
  • June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

Sincerely,

<Your Complete Name>
<Your Address>, India

Cover Letter Sample for Medical Visa Application

Please use the following guidelines when you submit a cover letter for medical purposes to the Embassy:

  • The diagnosis must be specific
  • The recommended treatment must be named and described in detail by a licensed health care provider
  • Your provider must state a specific length of treatment. Lifetime or indefinite lengths of treatment will not be approved

Find a personal template or sample of a Schengen visa cover letter with details below:

Current Date

Name of Referring Hospital
Address and Phone

Patient Name

Dear Sir/Madam,

I am writing on behalf of my patient, (patient name here), to document the medical need of (medication/treatment/equipment in question) for the treatment of (the exact diagnosis). Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

Patient’s Diagnosis and History:
(Here include the information regarding the patient’s condition and diagnosis as well as the patient’s relatable history)

Treatment:
(Include information on the treatment and the course of care up to this point, and why the medication/treatment/equipment in question) is required and how you expect it will benefit your patient.)

Treatment Duration:
(Length of time the medication/treatment/equipment in question is necessary – possibly not exceeding 12 months)

Summary:
In summary, the (medication/treatment/equipment in question) is medically necessary for this patient’s medical condition and/or improvement.

Please, do not hesitate to contact me should any additional information be required to ensure the approval of the (medication/treatment/equipment in question).

Sincerely,
(Name and signature of physician)
Your licensed provider must complete, date and sign the letter.

Read also: Business Schengen Visa Cover Letter Sample

A cover letter literally “covers” your résumé or CV: it’s your opportunity to say why you want the job and to present yourself as a candidate in a way that impresses a prospective employer and makes you stand out as a prospective employee. Employers may receive hundreds of applications for a job, so make sure your cover letter creates the right impression.

Click on one of the below headings for more information:

General guidelines

Structure

Example cover letters

Speculative job applications

Letters requesting an informational interview

General guidelines

  • Tailor your letter to the requirements of the job. Read the job posting carefully.
  • Research the organization. This will show prospective employers that you really are interested.
  • Keep it brief. Your goal is a clear and concise explanation of your suitability for the job. Your résumé is the place for more details.
  • Use keywords. Make sure the same keywords you used to describe your skills and experience on your résumé are also present in your cover letter.
  • If you know who you’re writing to, use that name, exactly as it appears in the job posting. If no name is provided, write Dear Hiring Manager.

Read more top tips for cover letter writing.

Structure

Use formal letter format for a letter you’re mailing or handing to someone in person. If you’re emailing your cover letter, omit both your own return address and the address of the company. Application instructions may tell you what to put in your subject line. If not, make sure to include the job title and one or more keywords, if you have room.

Your first paragraph should open with a clear statement of the job you’re applying for, by title and reference code if one is provided.

  • State where you saw the job posting or how you heard about it.
  • If you heard about it through someone who already works for the company or someone known to the company, mention that person by name and position.

Your second paragraph should briefly outline your current situation.

  • Mention your current job, if you have one, and any previous jobs that are relevant to the position you’re applying for.
  • Pick up on the job requirements stated in the posting and focus on any of your current skills or responsibilities that correspond to those requested. For example, if the job description says that management skills are essential, briefly state any management experience you have.
  • If you’re still studying, focus on the relevant aspects or modules of your courses.

Your third paragraph explains why you want the job and why you’re the right person for it.

  • Be clear and positive. You might state that you are ready for greater challenges, more responsibility, or a change of direction, for example.
  • Outline the qualities and skills that you believe you can bring to the job or organization, making sure they match the job posting.
  • If you are still in school or have very little experience, paragraphs 2 and 3 can be combined.

Your final paragraph should let your readers know:

  • When you’re available for an interview
  • How to reach you (include email address and phone number, even though it’s also on your résumé)
  • Whether you’ll follow up and when, or that you look forward to hearing from them. Some postings will specify “no phone calls”; be sure to respect these instructions.

Always thank the recruiter or employer for their time or for consideration.

Example cover letters

Here are three examples of job application cover letters:

To view their corresponding résumés, visit Writing a résumé.

Speculative job applications

If you know that you want to work for a particular company or organization but they don’t have any openings, consider submitting a speculative application. This should consist of your résumé, tailored to the type of job you’re interested in, together with a cover letter of application.

  • Keep your letter short and positive; say why you are particularly interested in working for the organization in question and outline what skills, qualifications, and personal qualities you have to offer.
  • If possible, address your cover letter to the person in the organization who is charge of recruiting new staff. You can find this out by consulting the organization’s website, by phoning, conducting online research elsewhere, if the website doesn’t provide the information you’re looking for.

Here’s an example of a speculative job application letter (pdf).

Letters requesting an informative interview

Another valuable job-hunting technique is to request an informational interview. Here, you’re asking to speak with someone in an organization you’re interested in, so your letter will be similar to the one you’d write for a speculative application. The main differences would be:

  • In your first paragraph you’ll request an informational interview to learn more about this company in particular and the field in general. You might write something like I’d welcome the opportunity for an informational interview at your convenience.
  • You’ll only have one body paragraph, outlining your qualifications for and interest in working in this field.
  • In your final paragraph, you’ll offer to follow up to try to arrange a convenient time to meet or speak.

 

Back to Applying for a job.

You may also be interested in:

Writing a résumé

Writing an impressive job application

See more from Job applications

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